Prerequisites for Becoming a Remote Online Notary in Arizona
Before embarking on the journey to become a Remote Online Notary in Arizona, you must meet several prerequisites:
1. Eligibility Requirements
To qualify as a Remote Online Notary in Arizona, you must:
- Be a commissioned notary public in the state.
- Be a U.S. citizen or legal resident.
- Reside in Arizona or have a business address in the state.
2. Professional Notary Commission
First, ensure you hold a valid Arizona notary commission. If you are not already a notary, follow these steps to obtain your commission:
- Complete a Notary Training Course: This is required for new applicants.
- Submit an Application: Apply through the Arizona Secretary of State’s website or office.
- Pass the Examination: Demonstrate your understanding of notarial duties.
- Obtain a Surety Bond: A $5,000 bond is required.
- Purchase Notary Supplies: Including a notary seal and journal.
Steps to Becoming a Remote Online Notary
Once you have your notary commission, follow these steps to become a Remote Online Notary:
1. Select a RON Platform
Choose a state-approved RON platform. Arizona’s Secretary of State maintains a list of approved vendors. Key considerations include:
- User Experience: The platform should be user-friendly for both the notary and clients.
- Security Features: Ensure robust security measures, such as encryption and multi-factor authentication.
- Compliance: Verify that the platform meets Arizona’s legal and regulatory requirements.
2. Complete RON Training
Enroll in training provided by the RON platform or a certified training provider. This training covers:
- Platform Navigation: How to use the software for video calls and digital signatures.
- Legal Compliance: Understanding Arizona’s specific RON laws and regulations.
- Best Practices: Tips for efficient and effective remote notarizations.
3. Register Your RON Commission
Submit an application to the Arizona Secretary of State to register your RON commission. This process typically involves:
- Providing Proof of Training: Documentation from your RON platform or training provider.
- Updating Your Notary Commission: Inform the Secretary of State of your intention to perform remote notarizations.
4. Obtain Errors and Omissions Insurance
While not mandatory, obtaining Errors and Omissions (E&O) insurance is highly recommended. This insurance protects you against potential mistakes or omissions during the notarization process.
5. Purchase Required Technology
Invest in the necessary technology for remote notarization, including:
- A Computer or Tablet: With a high-quality camera and microphone.
- Reliable Internet Connection: To ensure smooth and uninterrupted sessions.
- Document Management Software: For handling electronic documents securely.
Performing Remote Online Notarizations
Once you are set up and registered, you can start performing remote online notarizations. Follow these best practices to ensure a smooth process:
1. Verify Identity
Use the RON platform’s identity verification tools to confirm the signer’s identity. This usually involves:
- Government-issued Identification: Such as a driver’s license or passport.
- Knowledge-based Authentication: Answering security questions.
2. Conduct the Notarization
During the video call, ensure that:
- The Signer is Visible: The signer must be clearly visible to you throughout the session.
- Documents are Properly Signed: Confirm that all required signatures and information are completed accurately.
3. Maintain Records
Keep detailed records of each notarization, including:
- Video Recordings: As required by Arizona law.
- Transaction Logs: Documenting the details of each notarization.
4. Securely Store Documents
Store electronic notarized documents and related records securely. Ensure compliance with Arizona’s regulations for data retention and privacy.